CONFERENCE SCHOLARSHIPS

Conference Scholarships

USA Prides National Conference

February 6–9, 2025

Atlanta, Georgia

The USA Prides Conference Scholarship allows USA Prides to support individual Pride organizers who may not otherwise be able to attend and participate at the national conference. The scholarship is available to Pride organizers with an expressed need for financial assistance, with a focus on new or small organizations. Scholarships are not intended to cover the full cost of a recipient’s participation in the conference, but rather supply meaningful financial assistance based on need. Scholarship funds are generously provided by a variety of USA Prides member organizations. The 2025 USAP National Conference will be hosted February 6-9, 2025, in Atlanta, Georgia. Learn more about the conference.

Please fully read the scholarship information and criteria before completing your scholarship application.

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Scholarship Types

Scholarships are payable as a reimbursement at the conference.

Lodging: Covers the equivalent of three nights of lodging ($642) at the host hotel; requires proof of lodging purchase or scholarship will be forfeited
Lodging & Travel: Covers the equivalent of three nights of lodging at the host hotel ($642), and $500 in travel assistance; requires proof of travel and lodging purchase or scholarship will be forfeited

Application Timeline

Applications will open on September 22, 2024, with two application rounds. Applicants are highly encouraged to submit their application by the Oct. 11 priority deadline for round one review.

Sept. 22 — Applications Open
Oct. 11 — Priority Deadline for Round One Review
Oct. 25 — Round One Review and Recipient Notification
Nov. 8 — Deadline for Round Two, if applicable
EXTENDED: Dec. 12 — Round Two Review and Recipient Notification, if applicable

General Criteria and Requirements

Applicant must be attending on behalf of and be an active member of a current USA Prides member organization that is registered as a 501(c)3 not-for-profit organization.
Applicant must provide a short statement detailing why they want to attend the conference and what they hope to gain from participation in the conference.
Applicant must supply the two most recent Forms 990 for their organization.
Applicant must supply a letter of endorsement on organization letterhead for their conference attendance from the president or chair of their organization.
Priority will be given to individuals from organizations with gross revenue of $100,000 or less, with awards for those from larger organizations considered on a case-by-case basis as funds are available.
No more than two individuals per organization will be eligible for a scholarship.

Recipient Obligations

Scholarship recipients agree to:

Make intentional effort to meaningfully participate in all conference events.
Be recognized and acknowledged at the conference and in conference publications as a scholarship recipient.
Complete a post-conference survey (failure to complete the survey will result in ineligibility for any future scholarship assistance).
Communicate directly with USA Prides officials as soon as possible if their travel plans change, resulting in a need to voluntarily forfeit their scholarship.

Award and Reimbursement Details

Applicant must pay the the conference registration fee at the time of registration. Scholarship recipients will be charged a conference registration rate of $300, regardless of when they register for the conference. If applicant receives a scholarship and has paid the regular or late rate, the difference will be refunded as part of the reimbursement received at the conference.
All costs for those receiving registration and lodging assistance will be reimbursed by USA Prides. Those receiving lodging assistance should independently reserve their room using their own debit or credit card to secure and pay for the reservation and any other incidentals.
Recipients receiving travel assistance will be reimbursed for their costs up to $500.
Proof of travel and lodging purchase must be presented at time of reimbursement.
Reimbursements will be made by check or electronically at the conference.

For questions, please contact Jonathan Balash at jonathan.balash@usaprides.org